Software Requirement Specifications
People nowadays are more inclined to automation. Similar was the case with a regional historical society. The society’s editor handed us a project. And guess what was the goal? It was to completely automate the publishing process.
For context, the system is basically motivated to experience enhanced productivity. Be it done through tools to ensure communication or automate it to review articles and content publishing. With a sheer focus on user roles and relational database, we were tasked with planning the foundation of this digital solution.
The system privileges the editor to communicate and collaborate with team members to manage submission and review articles.
Client Requirement
The client made following key requests:
- Create a full-fledged SRS(Software Requirements Specification) document about the project.
- Clearly outline the document covering all functional flows, user roles, and technical needs.
- Provide the output in formats that are easy to update and understand for all stakeholders.
- Follow standard documentation practices to ensure transition from design to development.
Challenges
As our team thoroughly analysed the platform, we were beset with the following challenges:
- Absence of complete information about the vision and structural flaws.
- Difficulty in assigning roles given the diverse nature of user’s permissions and interactions.
- Translating a manual editorial flow into digital logic required careful analysis.
- Keeping the system simple while ensuring the room for scalability and maintainability.
Solution
To bring structure to the client’s vision, we implemented the following strategy:
- We conducted multiple sessions to define user needs, workflows and system logic.
- We crafted an organized SRS document that covers all functional and nonfunctional requirements.
- Our team included detailed role definitions and data flow visuals in the final output.
- Delivered the SRS in editable Word and Google Docs formats, plus a polished PDF version.
Unique Features
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You might be thinking what we have achieved so far from this project. So, here it is;
- A well-organized structure that maps user actions to features and permissions.
- Visuals like diagrams and flows that simplified complex interactions for stakeholders.
- An SRS format designed for reuse in future product phases or similar projects.
- Clear language and layout that bridged the gap between technical and non-technical teams.
What We Achieved
- Ensured that the user story aligns with the product's goal.
- Implemented a full Scrum-based workflow in ClickUp from scratch to ensure clarity for the team.
- Inculcated confidence in design and development teams by clearly set priorities and enhanced communication by eliminating blockers.
- Laid the groundwork for iterative growth and future product scalability.
